Assistant

Job Overview:

We are seeking a highly organized and proactive Assistant to provide administrative support and assist with the day-to-day operations of our team. The ideal candidate is detail-oriented, an excellent communicator, and capable of managing multiple priorities in a fast-paced environment. This role is ideal for someone looking to grow in a professional setting while supporting key organizational functions.

Key Responsibilities:

• Manage schedules, appointments, and meetings for team members.
• Handle phone calls, emails, and other communications with professionalism.
• Prepare reports, presentations, and documentation as needed.
• Assist with invoice and expense management.
• Assist in planning and organizing events, meetings, and other team activities.
• Coordinate travel arrangements and accommodations for executives or team members.
• Maintain office supplies and manage office operations as necessary.
• Conduct research and compile data to support projects or decision-making.
• Assist with ad-hoc tasks as needed to support the team and company.

Requirements:

• Must be fluent in English
• High school diploma or equivalent; additional education or certifications are a plus.
• Proven experience as an Assistant or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving skills and ability to work independently.

Preferred Skills:

• Experience with scheduling software or project management tools.
• Ability to multitask and adapt in a dynamic environment.
• Attention to detail and a positive attitude.

Benefits:

• Laptop, screen and other needed facilities/accounts/tools for work.
• Health: PVI healthcare insurance (once becoming official staff).
• Career Growth: Yearly salary review and promotion.
• Open & collaborative working space foster both individual focus and teamwork activities.
• Young, dynamic, and collaborative working atmosphere
• Unwind activities: badminton, movie nights, team lunch or dinner.
• Access to our on-site gym and pool.

Salary: Negotiation

Time: Full-time (office hours) 9:00 AM – 6:00 PM (1h break hours)

Location: The Gold View, District 4, TP.HCM